Privacy Policy

This Privacy Policy explains how ScholarshipAuditions.com, Inc. ("ScholarshipAuditions," "Accoladi," "we," "our," or "us") collects, uses, discloses, and safeguards student information through its websites, platforms, and services, including Accoladi.com. We are committed to protecting student privacy, complying with all applicable federal and state student data privacy laws, including the Family Educational Rights and Privacy Act (FERPA), the Protection of Pupil Rights Amendment (PPRA), the Children's Online Privacy Protection Act (COPPA), and relevant state privacy statutes.

1. Information We Collect

With explicit student consent, we collect and maintain data in the form of a student profile to facilitate recruitment and scholarship opportunities. The data collected may include:

• Student Information: Name, contact information, demographic data, date of birth, academic history, performance portfolios, audition materials, extracurricular activities, references, and other relevant information for collegiate admission and scholarships.
• Media Content: Student photographs, headshots, and video or audio recordings of performances, auditions, or showcases that the student chooses to upload or link.
• Educator Information: Teacher names, emails, and related details when provided for reference purposes.
• System-Generated Information: Usage data, login activity, and non-identifiable analytics to improve services.
• Non-Personally Identifiable Information (Non-PII): Aggregated and anonymized data used for research, service improvement, and statistical purposes.

We do not knowingly collect data beyond what is necessary for legitimate educational, recruitment, and scholarship-related purposes.

2. How We Use Information

We use the information collected exclusively for educational and recruitment purposes, including:

• Facilitating matches between students and subscribing colleges, universities, and conservatories.
• Enabling students to be considered for scholarships, auditions, and admission opportunities.
• Supporting educators who have been granted student permission to view, but not modify, their students' profiles.
• Maintaining secure student records and preventing unauthorized use.
• Improving our services and conducting de-identified research to enhance opportunities for students.

3. Data Sharing and Disclosure

We will never sell or share student data for commercial or advertising purposes.

Student data is only shared under the following circumstances:

1. With Authorized Recruiting Institutions: Student profiles — including academic information, media content (photographs, video/audio recordings), and supporting materials — are shared solely with subscribing colleges, universities, and conservatories for recruitment and scholarship purposes.
2. With Service Providers: We may engage trusted third-party vendors (e.g., hosting, cloud storage, security monitoring) under binding contractual agreements requiring compliance with FERPA, PPRA, and state student privacy laws.
3. Legal Compliance: We may disclose data if required by law, subpoena, or valid court order.

Restrictions:

• Students cannot access other students' profiles.
• Teachers and school personnel can only view their own student's profile with explicit student consent.
• No teacher, administrator, district personnel, or employee of ScholarshipAuditions.com may alter or modify any student profile information.

4. Data Security and Storage

We implement strict technical, administrative, and physical safeguards to protect student data:

• Encryption: All data is encrypted in transit (SSL/TLS) and at rest.
• Access Controls: Student data is accessible only to authorized parties under the principle of least privilege.
• Monitoring: We log and audit all data access and activity.
• Secure Hosting: Data is stored on secure servers with industry-standard security protocols.
• Data Retention: Data is retained only as long as necessary to fulfill its educational purpose. When no longer needed, it is securely deleted in compliance with data retention laws.

5. Student and Parent Rights

In compliance with FERPA, PPRA, and other applicable laws, parents and eligible students (age 18 or older) have the following rights:

• Right to Access: Inspect and review the student's profile data, including media content.
• Right to Amend: Request correction of any inaccurate or misleading information.
• Right to Consent/Withdraw Consent: Control disclosure of their profile, including images and video links, to institutions.
• Right to Opt-Out: Prevent disclosure of directory information.
• Right to Delete: Request deletion of their profile and any associated media content when no longer participating in Accoladi services.

6. Compliance Commitment

ScholarshipAuditions.com, Inc. commits to:

• Acting as a third-party educational service provider supporting students, families, and school districts that have opted into our services.
• Collecting, processing, and sharing student information — including photographs, images, and video/audio recordings — only with the student's consent and solely for the purpose of facilitating recruitment and scholarship opportunities.
• Ensuring full compliance with FERPA, PPRA, COPPA, and all applicable state student data privacy laws.
• Prohibiting employees, contractors, or affiliates from using student data for any purpose other than what is explicitly stated in this policy.

7. Changes to This Policy

We reserve the right to update this Privacy Policy to reflect legal, technical, or operational changes. If material changes are made, we will notify users through email, website postings, or other appropriate means.

8. Contact Information

For questions regarding this Privacy Policy, student rights, or data practices, please contact: